TISD Confidential Records Disclosure Policy

Confidentially and Records/Information Release To Third Party Agencies

TISD does not want to hinder any outside agency in their duties to our children.  TISD will not obstruct or hinder CPS, DPS, the Sheriff’s office or any other legitimate state or federal government agency.  However, in the case of disclosure of confidential information regarding our students, this is a request for an IEP.  Unless the district, TISD, has a written request for records with parental consent, TISD and its employees will not release confidential information to any third party or outside agency without a court order.  This court order will be verified prior to release of records or information.  It is also the TISD’s right and responsibility to verify the identity of the person serving the court order and taking possession of the records or information.  It is also the TISD’s right and responsibility to have the person obtaining the records or information to sign for receiving the records or information.  The outside or third party agency, once confidential records or information has been obtained, assumes full responsibility to comply with state and federal rules, regulations and laws, including FERPA regulations with regards to confidential records and/or information.

Confidentially and Records/Information Release To Persons Authorized by a Parent or Guardian

TISD will only release confidential student information to the parent or legal guardian of a student.  Individuals requesting information about a student that are in relation or regards to Special Education is considered a request for an IEP.  TISD will only release confidential records/IEPs to those persons authorized to receive them.  In this case, should a parent or legal guardian authorize that an individual may access confidential records or IEP records, the parent or legal guardian must provide the TISD with written permission.  This written statement must include the student's name, the parent or legal guardian's name with a signature and a date, the authorized individual's name and what confidential information the school is allowed to release.  The authorized individual must provide appropriate and proper identification as well as sign for any records they view or any copies of records they take possession of.  The authorized individual, once confidential records or information has been obtained, assumes full responsibility to comply with state and federal rules, regulations and laws, including FERPA regulations with regards to confidential records and/or information.

 


As Stated on the FERPA website:  (http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html)

  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
  • School officials with legitimate educational interest;
  • Other schools to which a student is transferring;
  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • Accrediting organizations;
  • To comply with a judicial order or lawfully issued subpoena; 
  • Appropriate officials in cases of health and safety emergencies; and
  • State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.

Or you may contact us at the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

 


Any questions regarding this can be directed to:

Kelly Ball

Special Education Coordinator

Tornillo ISD

19200 Cobb St.

Tornillo, TX  79853

Ph: 915-765-3040

Fax: 915-765-3099

ballk@tisd.us